Rentals
The component covers handing a thing over to a customer and getting it back: what is out right now, what is free, who took it and when, how much sits in deposits and whether a unit is ready for the next handover.
Rentals work on top of Scheduling: a booking answers "when", rentals answer "which unit exactly was handed over and in what condition it came back".
Rental board
The Rentals section shows the state of the fleet on one screen: every unit with its status — free, out, overdue, needs cleaning — who has it and when it is expected back. Overdue ones are highlighted: those are the people to call today.
A row opens the handover history of a unit: who took it, when it came back, whether a deposit was retained. The argument "it already had that scratch" is settled by this list.
How to hand a unit over
- Find the customer's booking for today.
- Record the handover and pick the specific unit.
- Take the deposit if it is required.
One unit is handed over once: while it is out, a second employee will not give it away, even on another booking. On a Saturday there are two people at the desk and one scooter.
How to take a return
- Record the return on the booking.
- Inspect the unit and decide what to do with the deposit.
- Confirm — the unit goes into the preparation queue.
A booking has a deposit with its own state: not required, required, received, returned, retained. On return you either return it in full or retain part or all of it if the unit is damaged.
A retained amount goes into other income as a separate operation — see Finance. At the end of the month you can see how much deposits brought in.
Overdue time is charged by fact. If a unit comes back later than the booking said, the price is recalculated for the time the customer actually used it. Booked time is paid in full even when the scooter comes back an hour early.
A rental can end in a sale: if the customer decides to buy the unit, the booking turns into a receipt.
Housekeeping
For rooms and equipment that need preparing, a state is kept: dirty, being cleaned, clean. A cleaning task is created as soon as a unit comes back, and an unprepared unit stays out of handovers.
The Rentals → Housekeeping section shows the queue: what to clean, who is responsible, by when. For a hotel that is room cleaning; for a tool rental, cleaning and a completeness check.
How to connect
Rentals are part of the core of the Rental module and arrive with it.
Frequently asked
The customer has not returned the unit. The booking stays in the "out" status and appears among the overdue on the board. When the unit comes back, record the return — the price is recalculated for the actual time.
The wrong unit was handed over. Record a return of the wrong one and a handover of the right one: both operations stay in the unit history and the fleet count adds up.
A deposit was retained by mistake. Post other income in the opposite direction in Finance — the rental history stays accurate.
In short
- The board shows the whole fleet: what is free, what is out, what is overdue.
- A handover is tied to a specific unit, so it is not given away twice.
- A retained deposit becomes other income as a separate operation.
- A returned unit goes into the cleaning queue and is handed out again after preparation.
Related components
- Scheduling — bookings, rates and the availability calendar.
- Clients — who rents, their history and contacts.
- Point of sale — paying for a rental and buying a unit out.
- Finance — a retained deposit as other income.
- Inventory — supplies for the fleet.